Guidelines for Prospective Vendors:
Application Procedure
Your application will be reviewed by the Membership Committee. If you are selected for an interview, you will be required to attend a meeting, where you will show a sample(s) of your product(s) for review. If you are selected to vend at the Windmill, you will be notified within five (5) days of acceptance. Each new vendor must attend a mandatory Orientation meeting. Failure to attend the Orientation will result in a revocation of your approval to vend. Accepted vendors will be notified of the date and time of the meeting.
Fee and Documentation Requirements
1. Registration Fee: $35.00, one time, non-refundable.
2. Completed Business Information form (attached to Application). Each vendor is eligible to become a member of the Yates County Country Cooperative, Inc. According to the Corporation's bylaws, each vendor gets one vote. Therefore, if your business is in the form of a partnership or other business entity, you must designate the voting member.
3. All vendor applicants who are partnerships, doing business under an assumed name or corporations must provide evidence of the form of business entity.
4. Once you are approved as a vendor, submit all required licenses, certificates and permits, including NYS Department of Health License (food vendors); NYS Dept. of Agriculture & Markets License (packaged food vendors); import license (for importers); NYS Sales Tax Certificate (all vendors); and all other documentation requested by the Windmill.
5. Executed Display Space Agreement (lease).
6. Copy of binder and paid receipt for insurance, as outlined below, with the Yates County Country Cooperative, Inc. listed as a Certificate holder.
7. Once all of the above has been received by Windmill management, you will be offered the opportunity to become a member of the co-op by the purchase of one share of Common Stock. If you become a Member, you will be required to execute a Membership Agreement, and purchase your share of stock for $25.00.
Orientation Meeting Agenda
1. Short history of The Windmill.
2. Nature of co-operative organization, bylaws, rules, regulations and stock issues will be explained.
3. Required documents will be explained and completed; pay fees.
4. Vending locations will be assigned.
SAMPLE OF MINIMUM WINDMILL INSURANCE REQUIREMENTS
| COVERAGE |
COINSURANCE |
DEDUCTIBLE |
LIMIT OF
LIABILITY |
A. Building |
NONE |
NONE |
NONE |
B. Business |
NONE |
$250.00 |
$500,000.00 |
L. Bodily Injury & Property Damage |
(Each Occurrence)
(Aggregate) |
|
$300,000.00
$500,000.00 |
M. Premises Medical Payments |
(Each Person)
(Each Accident) |
|
$1,000.00
$25,000.00 |
N. Products/Completed Work |
(Each Occurrence)
(Aggregate) |
|
$300,000.00
$500,000.00 |
O. Fire Legal Liability |
(Each Occurrence) |
|
$50,000.00 |
P. Personal/Advertising Injury |
(Each Occurrence)
(Aggregate) |
|
$50.00
See Coverage L |
**Any payments under Coverage P reduces Coverage L Limits of Liability for the same loss**
|
